Cash Handling Roles (Cont'd.)
The tables below show appropriate separation of duties in the cash handling roles for three person and two person operations.
| Three person cash handling operation | ||||||
Role |
Handling cash |
Preparing deposit |
Reconciling receipts to deposit |
Recording deposit to GL |
Making cash deposit |
Comparing deposits to GL entries |
Individual #1 |
X |
X |
||||
Individual #2 |
X |
|||||
Individual #3 |
X |
X |
X |
|||
| Two person cash handling operation | ||||||
Role |
Handling cash |
Preparing deposit |
Reconciling receipts to deposit |
Recording deposit to GL |
Making cash deposit |
Comparing deposits to GL entries |
Individual #1 |
X |
X |
X |
|||
Individual #2 |
X |
X |
X |
|||
In the next section, Critical Policy Activities, we'll cover the importance of separation of duties involving authorization, record keeping, access to cash and reconciliation functions and tie them back to these roles.
Last Revised 4/24/2006