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Appendix | |||
| Quick Reference Guide | ||||
| Issued 00-Feb-98 Revised 28-Mar-01 |
Procedure: Payments |
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Click on the letter your word begins with: |
| Type of Payment | Acct Code * some codes are effective 7/1/98 | Mandatory Account Y/N | 1099, W-2, or 1042-S Reportable | Income Type | Business Agreement Required? |
| Academic Moving | 004520 | Y | W-2 | PR | N |
| Administrative Moving | 004540 | Y | W-2 | PR | N |
| Awards | 001120
001380 |
N
Y |
1099
1042-S |
PR
PR |
N
N |
| Consultants | 001010
001380 |
Y
Y |
1099
1042-S |
NC
PR |
Y - Agreement & Purchase Order (not a direct pay) |
| Copyrights & Royalties | 001440 | N | 1099 | RY | Y - Contact Business Contracts |
| Damage Payment | 009435 | N | 1099 | PR | Y - Report & Release |
| Donations | 001280 | Y | 1099 | NC | N |
| Entertainment | Various | Y | Not reportable | Not reportable | N |
| Facility Rental | 008350 | N | 1099 | RE | Y |
| Fellowship | 001080 *
001380 * |
Y
Y |
Not reportable
1042-S |
Not reportable
PR |
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| Freight | 000300 (outbound), Inventorial Code, or Supply Code | Y | 1099 | NC | N |
| Funded Activities | Various | Y | 1099 | NC or RE | Y |
| Honoraria | 001020
001380 |
Y
Y |
1099
1042-S |
NC
PR |
N
N |
| Insurance | 001450 | N | 1099 | NC | N |
| Licenses & Misc Fees: Computers | 001260 | N | 1099 | NC | N |
| Medical Services | 005010 | Y | 1099 | MD | N |
| Memberships | 001200-Fed Chg
001210-Fed Unchg |
Y
Y |
1099
1099 |
NC
NC |
N
N |
| Participant Support | Various | Y | 1099 | NC | N |
| Performers | 001030
001380 |
N
Y |
1099
1042-S |
NC
PR |
Y-Performance
Agreement |
| Pers & Prof Low Risk Services | 001260 | N | 1099 | NC | Y-Per Svc Short form |
| Petty Cash | Specific to the purchase | N | not reportable | not reportable | N |
| Postage & Mailing | Specific to the transaction | N | 1099 | NC | N |
| Prizes | 001120
001380 |
N
Y |
1099
1042-S |
PR
PR |
N
N |
| Purch Authorization | Specific to the purchase | N | not reportable | not reportable | N |
| Real Property Rental | 008350 | N | 1099 | RE | Y |
| Refunds | Specific to the transaction | Y | not reportable | not reportable | N |
| Reimbursements | Specific to the transaction | Y | not reportable | not reportable | N |
| Salary Advance | Index Code 112600 | Y | not reportable | not reportable | N |
| Scholarships: students | 001040-students *
001380-non-resident aliens * 001150-staff * |
N
Y N |
not reportable
1042-S not reportable |
not reportable
PR not reportable |
N
N N |
| Subscriptions | 001205 | Y | not reportable | not reportable | N |
| Training & Tuition: Employees | 001150 | Y | not reportable | not reportable | N |
| Travel | Various | Y | not reportable | not reportable | N |
| Uniform Allowance | 001385 | Y | W-2 | PR | N |
| Utilities | Various | Y | not reportable | not reportable | N |
| Send AP a Copy of the Documentation |
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Content Comments to: aphelp@ucsc.edu - Author: Jane Kling, Barney Martin |
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Site Comments to: controller@ucsc.edu - Maintained by CC, Updated |
