Table of Contents

Title Page
 

Table of Contents
 

Chapter 1: Getting to Know FIS Banner

Introduction to FIS Banner
Getting Set Up
How to Log On and Off
Changing Your Password and Maintaining Security
Customizing Your FIS Banner Experience
Navigation Within FIS Banner
Parts of an FIS Banner Form
Form Naming Conventions
Data Entry Methods
Data Entry Standards
Query Techniques
Reviewing Document History FOIDOCH
Using FIS Banner’s Messaging System GUAMESG
Help Within FIS Banner
Help: Who To Call
Keystrokes Table (alphabetical)
Keystrokes Table (by function)
 

Chapter 2: Accounting Information Structure
and FOAPAL Codes

Introduction
The General Ledger and The Operating Ledger
Chart of Accounts Code Hierarchy
FOAPAL Codes Described
Establishing Agency Account/Fund Codes
Establishing Activity Codes
Document Level versus Commodity Level Accounting
 

Chapter 3: Reviewing Budget Status

Introduction
Checking Organization Budget Status FGIBDST
Detail Transaction Activity FGITRND
Organization Budget Summary FGIBSUM
Organizational Encumbrance List FGIOENC
      and Detail Encumbrance Activity FGIENCD
Querying Executive Summary Information FGIBDSR
 

Chapter 4: Requisitions

Creating a Requisition: Document Level Accounting FPAREQN
Creating a Requisition: Commodity Level Accounting FPAREQN
Identifying Inventorial Equipment
Creating a Requisition For Inventorial Equipment FPAREQN
Copying a Requisition FPAREQN
Deleting a Requisition FPARDEL
 

Chapter 5: Purchase Orders

Purchase Order Assignment FPAPOAS
Creating a Purchase Order FPAPURR
Copying a Purchase Order
Processing a Purchase Order with a Discount
Assigning a Purchase Order to a Different Buyer
Changing the Vendor on a Completed PO
Deleting a Purchase Order FPAPDEL
Locating Open Purchase Orders FPIOPOF, FPIOPOV, FPIOPOB
Printing a Purchase Order FPAPORD
 

Chapter 6: Approving Documents

Approving Documents: Requisitions, POs, Invoices,
      and Credit Memos – FOIAINP & FOAUAPP
Approving Journal Vouchers FOQJVCD
Document Approval History FOIAPPH
Querying Approval History FOIAPHT
Document Self Denial/Query by User FOADOCU
 

Chapter 7: Receiving and Returning Goods

Receiving Goods FPARCVD
Returning Goods FPARTRN
Receiver Queries FPIRCVD
Canceling FPARTRN (Returned Goods Form)
 

Chapter 8: Change Orders

Processing a Change Order FPACHAR
Querying Change Orders FPIPURR
Deleting a Change Order FPACDEL
Printing a Change Order FPACORD
 

Chapter 9: Additional Acquisitions Processes

Creating Unit Blanket Purchase Orders
Creating Equipment Lease Requisitions
Creating Equipment Lease-Purchase Requisitions (Installment Purchases)
Equipment Trade-Ins (Purchased or Leased)
Purchasing Hazardous Materials - Page Under Construction
Querying for HazMat Information – Reqs and POs - Page Under Construction
 

Chapter 10: Invoices

Direct Payments General Policy Requirements
Direct Pay Invoice FYAINVE
Direct Payments – One-Time Vendors FYAINVE
Regular Invoice FYAINVE
Credit Memo Guidelines and Vendor Payment History FAIVNDH
Creating Credit Memos FYAINVE
Placing & Releasing Invoice / Credit Memo Holds FAAPAYC
Canceling an Invoice or Credit Memo FAAINVD
Open Invoice / Credit Memo List FAIINVL
 

Chapter 11: Journal Vouchers

Creating a Journal Voucher FZAJVCD
Locating Incomplete Journal Vouchers FZIJVCD
Journal Voucher Summary FGIJSUM
Journal Voucher Retrieval FGIDOCR
Printing Journal Vouchers FZRPTJV
Printing the Open Encumbrance Report FZRPOEL
Selecting Encumbrances for Liquidation
Creating a PO Encumbrance Liquidation Journal Voucher FZAJVEL
After PO Encumbrance Liquidation JV Completion - Page Under Construction

Chapter 12: Grant Inquiries

Querying Grant Budgets & Expenditures FRIGITD
 

Chapter 13: Reporting

Reporting
 

Glossary Of Terms
 

Appendix A: Vendor Databases (person and non-person)
 

Appendix B: Transfer of Funds,
Transfer of Expense, Associated Rule Codes

Rule Codes
XTOE General Transfer of Expense
XEQT TOE Inventorial Equipment
XEPT TOE Construction In Progress/Plant Fund
XPRA Allowable Payroll Adjustment
XJVB Balance Sheet Account Transfers
XECG Contract and Grants and Special State Appropriation Transfers
XTOF General Transfer of Funds
XDCG Contract and Grants and Special State Budget Transfers
Cheat Sheet – TOE / TOF Quick Reference
 

Index

Training Resources:
Navigation/Query Training Workbook
Navigation/Query Training Powerpoint
TOE/Journal Training Powerpoint
TOE_TOF Quick Reference Sheet