Document Level versus Commodity Level Accounting

In FIS Banner, Requisitions, Purchase Orders, Invoices, and Journal Vouchers are called documents.

Document Level Accounting

Document level accounting allows you to use one or more funding sources to pay for the commodities on a requisition by a percentage (or other distribution) of the total.

Example:

1st Commodity (plus)
2nd Commodity (plus)
3rd Commodity ( = total charge)

paid by
1st FOAPAL (100%)
or
1st FOAPAL (75%) and 2nd FOAPAL (25%)
or
1st FOAPAL ($partial amount) and 2nd FOAPAL ($balance)

Commodity Level Accounting

Commodity level accounting allows you to assign one or more FOAPALs to each specific commodity. In this case, you would remove the checkmark from the DOC Level Accounting field in your document. This activates commodity level accounting.

Commodity level accounting must be used when you order inventorial items. Commodity level accounting would be used, for instance, to purchase inventorial equipment and components for existing equipment on one document.

Example:

1st Commodity paid by 1st FOAPAL (100%)
2nd Commodity paid by 2nd FOAPAL (100%)
3rd Commodity paid by 2nd FOAPAL (50%) and by 3rd FOAPAL (50%)