Deleting a Purchase Order

FPAPDEL

Use this process to delete a Purchase Order that has been created, completed, and approved.

Note: You can delete any document BEFORE it is completed by typing [shift F6] Delete Record twice.


Important: You cannot cancel a purchase order that has an activity associated with it, such as a Change Order, Receiver, or Payment.
You must delete Change Orders before deleting Purchase Orders. You must delete Purchase Orders before deleting Requisitions. Activity associated with a document can be viewed using FOIDOCH. See Reviewing Document History.

1. In the Go to... field on the Banner Menu Form, type FPAPDEL. Type <return>.
    
2. You will see the cursor in the Purchase Order field. Enter the purchase order number that you need to cancel.
    
3. Type [control page down] Next Block to view vendor information and dollar amounts for the PO.

4. Type [control page down] Next Block, select Access Cancel Date from the Options menu, click on the Cancel Date tab, or
   Right Click - Access Cancel Date. The Cancel Date will default to today’s date.
   

5. Accept the Cancel Date, or change if necessary. Reason code is not required. If you wish to add additional text to the Purchase Order's existing document text to explain the cancellation, select Document Text [FOAPOXT] from the Options Menu, or Right-Click Document Text. After entering text, type [F10] Save, click on the Save icon, or Right Click - Save to save your text. To exit FOAPOXT and return to FPAPDEL, type [control q] Exit Screen, click on the Exit icon or Right Click - Exit.
   
   
6. To process the cancellation, click on the Make Cancellation Permanent button, or Right Click - Process Cancellation.
   
   
7. Type [control q] Exit Screen, click on the Exit icon or Right Click - Exit, to return to the main menu.