Printing a Purchase Order

FPAPORD

Note: Certain users (primarily from the Purchasing Department) will use FPAPORD to print specific purchase orders or change orders directly from Banner FIS. All other POs will be printed directly from the CruzBuy system.

1. In the Go to... field on any Banner menu, type
   FPAPORD <return>. Banner will route you to GJAPCTL Process Parameter Entry Form where you can specify what PO you want to print. GJAPCTL is sometimes referred to as the job submission form.
    
2. You will see the cursor in the PROCESS field. FPAPORD defaults.
    
3. Type [control page down] Next Block. You will see the cursor in the PRINTER field. You can type [F9] List to access your office's printer code, or you may type your printer code directly. You can have your printer code default into GJAPCTL, FPAPORD, or any other Job Submission form by sending an email request to fis_probs@ucsc.edu.
    
4. Once you select the printer, the SPECIAL PRINT field defaults to purchorder. Do not change. The Lines and Submit Time fields should remain blank.
    
5. Type [control page down] Next Block to specify your Parameter Values. Cursor will first appear in Number Field 01. Do not change or delete.
    
6. <TAB> Next Field to the VALUES field and type the number of the purchase order you want to print.
    
7. Type <> Next Record, to the Buyer Code block and then go to the VALUES field for Buyers. Always specify the buyer code associated with the PO you want to print.
    
8. Type <> Next Record to go to the STATUS field. Accept the default of C to print the current purchase order. Alternatively, you can specify O (the letter) to print a copy of the original purchase order when you have created change orders against a purchase.
   
9. Type <> Next Record to go to the Purchase Order Print Option field. Accept the default of B to print the current purchase order.
   
10. Type <> Next Record to go to the Include E-Procurement POs? field. Accept the default of Y to print the current purchase order.
     
11. Type [control page down] Next Block to the Submission Block. Defaults to Submit.Type [F10] Commit, click on the Save icon in the toolbar, or Right Click - Save to submit your job to the specified printer.
     
12. When you have printed all jobs you need to print at this time, click on the Exit icon or Right Click - Exit to return to the Banner Menu Form.

Note: If your PO is not completed or approved, you will see a DRAFT watermark superimposed across each page. If your PO is closed, you will see a CLOSED watermark superimposed across each page.

OPEN Purchase Order

DRAFT Printed Purchase Order

CLOSED Printed Purchase Order