Querying Change Orders

FPIPURR

Use this process to query a completed and approved purchase order, and any change orders that have been processed.

1. In the Go To... field on the Banner Menu Form, type FPIPURR <return>.
    
2. You will see the cursor in the Purchase Order field. Enter the purchase order number (including the P).
    
3. <TAB> to CHANGE SEQUENCE NUMBER field. If you are querying a purchase order that has no change orders against it, leave this field blank. If you wish to view the resultant purchase order including any change orders against it, leave this field blank. If you wish to view only those changes made on a particular change order, enter the sequence number of the change order (i.e. 1). This will select only those items which have been changed on change order #1, and the TOTAL AMOUNT field will reflect the net amount of the change (which may be negative if the commodity amount was decreased), not the entire purchase order total. If you have entered changes to a purchase order, but would like to see the original purchase order only, type 0 in this field.
    
4. Type [control page down] Next Block to view the purchase order Document Information. Note that completion and approval status are reflected here.
    
5. If the DOCUMENT TEXT checkbox contains a check, you can review your Purchase Order text by selecting Document Text [FOAPOXT] from the Options Menu, or Right-Click Document Text. To exit FOAPOXT and return to FPIPURR, type [control q] Exit Screen, click on the Exit icon or Right Click - Exit.

6. Type [control page down] Next Block to view Requestor/Delivery data

7. Type [control page down] Next Block to view Vendor data.
   

8. Type [control page down] Next Block to view Commodity/Accounting data. Commodity level funding is active if the Document Accounting checkbox is blank. See Document Level versus Commodity Level Accounting. For commodity level funding, if the Item Count total is greater than 1, you can use the arrow keys to view accounting records for each commodity.

9. If the ITEM TEXT checkbox contains a check, you can review your Item text by selecting ItemText [FOAPOXT] from the Options Menu, or Right-Click Item Text. To exit FOAPOXT and return to FPIPURR, type [control q] Exit Screen, click on the Exit icon or Right Click - Exit.
    
10. After viewing commodities, type [control page down] Next Block to view Accounting Data. If the FOAPAL count is greater than 1, you can use the arrow keys to view each additional accounting record.
     
11. From the FOAPAL block, to view accounting records by commodity, click on Options - Review Accounting Information [FOICACT], or Right Click - Review Accounting Information, to jump to FOICACT. After you complete your review, type [control q] Exit Screen, click on the Exit icon or Right Click - Exit to exit and return to FPIPURR.

11. Click on the Exit icon or type [control q] Exit Screen to return to FPIPURR.

12. Type [control page down] Next Block to return to FPIPURR’s Document Information screen. To exit FPIPURR and return to the Banner Menu Form, click on the Exit icon or Right Click - Exit.