Deleting a Change Order

FPACDEL

Use this process to delete a Change Order that has been created, completed, and approved.

Important: To delete an incomplete change order, type [shift F6] Delete Record twice from the TRANSACTION DATE field. The system will notify you that the change order has been deleted.

1. In the Go To... field on the Banner Menu Form, type FPACDEL <return>.
    
2. You will see the cursor in the PURCHASE ORDER field. Enter the Purchase Order number you need to cancel or type [F9] List (see Query Techniques) and retrieve the purchase order number that you need to cancel.

3. <TAB> Next Field to CHANGE SEQUENCE NUMBER field and enter the change order sequence number you need to cancel.
    
4. Type [control page down] Next Block to view data about the PO you specified.
    
5. Select Access Cancel Date from the Options menu, Right-Click Access Cancel Date, or click on the Cancel Date Tab. Cancel date will default to today’s date.

6. Select Process Cancellation from the Options menu, Right-Click Process Cancellation, or click on the Make Cancellation Permanent icon to make the cancellation at all levels permanent. Status bar information at bottom of form will reflect records saved information.
   
   NOTE: UCSC currently does NOT require a Reason Code for cancellations, so please ignore this field. Use Document Text [FOAPOXT] if you need to document the reasons for your Change Order cancellation.

Important: You MUST cancel the latest completed, approved, and posted Change Order first. You must delete Change Orders before deleting Purchase Orders. You must delete Purchase Orders before deleting Requisitions. If there has been any activity, such as Receiving or Invoices, against the Change Order, you will NOT be able to cancel you Change Order. Instead, you will need to process an additional Change Order to make any necessary modifications.