Printing the Open Encumbrance Report

FZRPOEL

Note: Use the Process Submission Control Form (GJAPCTL) with the process FZRPOEL to print Open PO Encumbrance Reports.



Important: FZRPOEL is delivered to your desktop via PDF in a separate browser window. See Downloading PDF Reports to Your Desktop for more information about Banner PDF reports.

1. In the Go To... field of the Banner Menu Form, type
   FZRPOEL. Type <return>.
    
2. You will see the cursor in the PROCESS field. FZRPOEL defaults as the process name. Open PO Encumbrances will appear in the DESCRIPTION field.
    
3. Type [control page down] Next Block. The cursor will appear in the PRINTER field. Printer codes are not used for PDF reports, so you can ignore what appears there and proceed to the next step.
    
4. Type [control page down] Next Block. Your cursor will be on Parameter 01. An X defaults. If not, <TAB> to the PARAMETER VALUES field and enter X.
    
5. Use the arrow down key to navigate to Parameter 02. <TAB> to the PARAMETER VALUES field and enter Month for which you are running the report. The format must be as follows: JUN-2007
    
6. Use the arrow down key to navigate to Parameter 03. <TAB> to the PARAMETER VALUES field and enter your Service Center code. You can type [F9] List Field values to access your service center code, or enter it directly.
   
   
   Important: The Service Center Code is mandatory. If you do not know your Service Center code, please send an email request to fis_probs@ucsc.edu.
   
    
7. If you want to report on ALL Organization codes for your service center, skip to step 9. To run the report for selected Organization codes, use the arrow down key to navigate to Parameter 04. <TAB> to the PARAMETER VALUES field and enter the first Orgn. Code you wish to print, then continue with step 8.

Note: If you want to report on a single Orgn code, enter the same code in both Parameters 04 and 05.

8. Use the arrow down key to navigate to Parameter 05. <TAB> to the PARAMETER VALUES field and enter the last Orgn. Code you wish to print.

9. To specify a particular FUND code for reporting, use the arrow down key to navigate to Parameter 06. <TAB> to the PARAMETER VALUES field and enter the appropriate Fund code.
   
   
10. Do not change Parameters 07 or 71-76. By default, this report output will appear as a PDF in a new browser window, from which it can be saved or printed. If you are running a very large report and need to print centrally, please contact fis_probs@ucsc.edu.
    
    
11. Type [control page down] Next Block to the Submission Block. Submit defaults. Set the SAVE PARAMETERS field using the space bar. (Do not use the Hold Option.) Type <F10> Commit to submit your job to the specified printer.

Note: If you are reporting on all Orgn codes for your service center, both Parameters 04 and 05 will be blank.