XDCG Contract and Grants and Special State Budget Transfers
Use XDCG for decentralized on-line budgetary transactions for Special State Appropriation and Contract & Grant funds.
Transactions are not electronically routed to a central office for approval. Selective post audit review of transactions created by this rule code will be conducted by the Extramural Accounting Office.
Budget transactions must be made within the same funding
source.
Budget transactions must use the Contract
and Grant Budgetary Pools.
Allowable Fund Codes
Disallowed Account Codes
Contracts and Grants Budgetary Pools
Pluses and Minuses Sign Indicator
Field (“Sign”)
Description Field
Document Reference Field
Text Field
XDCG Example
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Allowable Fund Codes
Transactions must be from this group.
| Special State Appropriations Funds | (18000 - 18199, 20501 - 20599) | |
| State Agencies Funds | (18200 - 18999, 20600 - 20939) | |
| Local Government Funds | (20950 - 20999) | |
| Federal Government Funds | (21100 - 33999) | |
| Private Contract and Grants Funds | (57000 - 59999, 62000 - 62999) |
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Disallowed Account Codes
| Balance Sheet Accounts | (1xxxxx series) | |
| Contract and Grant Overhead Account | (009150) | |
| Revenue Accounts | (Rxxxxx series) | |
| Transfer Accounts | (Txxxxx series) | |
| Construction in Progress Accounts | (009500-009699 series) |
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Contracts and Grants Budgetary Pools
| B02000 | Salaries | |
| B03000 | Supplies and Expenses | |
| B04000 | Inventorial Equipment | |
| B06000 | Fringe Benefits | |
| CG3500 | Travel - Domestic | |
| CG3A00 | Travel - Foreign | |
| CG3C00 | Subcontracts | |
| CG3P00 | Participant Support | |
| CG3Y00 | Indirect Costs - (Overhead) | |
| CG6000 | Tuition and Fees |
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Pluses and Minuses Sign Indicator Field (“Sign”)
A (+) plus is an increase to an expenditure budget.
A (-) minus is a decrease to an expenditure budget.
The XDCG rule code requires that the document be balanced within each fund -- the sum of all transactions amounts must equal zero for each fund code.
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Description Field
Use the organization code and account code of the budget into which the dollars are being moved when you do a decrease transaction; use the organization code and account code of the budget from which dollars are being moved for an increase transaction.
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Document Reference Field
No Document Reference number is required in this field.
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Text Field
The text field should contain the Who, What, and Why of the transfer. Include the name, office and phone number of the preparer.
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XDCG Example
An example of appropriate text for decentralized on-line
budgetary transactions for Special State Appropriation and Contract &
Grant funds is shown below.
Comments to fisTraining@ucsc.edu
| Content rev. 19 November 2007 | Page modified 19 November 2007